Tools

Personalized RFP process

As part of our tailored service to you, Tourism Kingston will ensure that all hosting proposals be carefully reviewed to guarantee a smooth selection process. A customized bid will include general information on the city, hotel and meeting facilities, and information from other suppliers in the local community.

Site Inspections

We know that seeing is believing. Our Meetings & Conferences staff will arrange and accompany you on full site inspections of accommodation, conference venues and attractions that meet your criteria.

Facility/Housing Arrangements

We can assist in determining and booking appropriate facilities to accommodate your specific needs as well as negotiate group rates for your event.

Itinerary planning

There's so much to do in Kingston – create lasting impressions with your delegates as they explore the City. We can assist with evening entertainment and venues for functions off site.

Web Marketing

Reciprocal links, city maps, conference itineraries and access to our photo library are just a few of the tools that Tourism Kingston can provide to help support your conference.

Letters of Welcome

First impressions are important. Let Tourism Kingston provide a cordial welcome from our City Mayor, Member of Parliament and Member of Provincial Parliament.

Welcome Packages

We are pleased to provide each of your delegates with our most current Visitor Guide and city maps to help make their stay with us a memorable one.

Tourism Ambassador

Our friendly and knowledgeable Tourism Ambassadors are available to you on the day of registration to answer any questions about our fair city.

Support Services

We know how many details are involved in planning a conference. Our extensive database of local resources includes ground transportation, catering services, equipment rentals, audio/visual services, entertainment, car rental, city tours, concert listings, spa services and more.

Spousal Programs

Let us design a personalized program to suit your conference agenda. Shop & Spa, team building activities, and sightseeing excursions are just a few of the many options available through Tourism Kingston.

Speakers Bureau

Kingston has a wealth of dynamic industry experts from institutions such as Queen’s University and the Royal Military College. Our Meetings & Conferences staff can help you find the right speaker to address your delegates.